When you run a business, change is something that always takes place. When it does, it comes in many forms, whether that’s new regulations that you need to follow, (hopefully) different types of orders that customers are making, or simply changes to the way your business operates on a day-to-day basis. Sometimes the changes that have been made are obvious. But other times, there can be changes that aren’t so obvious – which is why it’s important to review your business regularly to spot any changes.
When it comes to changes in your workplace, this is where you have to be organised and active, as workplace layout changes can cause changes to things like signage, such as signage for workplace first aid points. If you have moved your office around, then you may need to reassess where your first aid kit or defibrillator is located, as well as the signs directing employees and visitors towards it. When doing this, you could also look into other changes, such as tech changes, like switching to VoIP.
To help you understand a little bit more, we have put together a guide on first aid signage and when you must reassess where they are – particularly when you go through an office move.
Why does first aid signage matter?
In an emergency, people don’t necessarily have the time to stop and work out where they need to go. Clear, visible signage provides an immediate indication of where first aid equipment can be found and can be particularly important for anyone who isn’t familiar with the building.
If someone needs a defibrillator, it should be clear and obvious for them to find it – every second counts in an emergency! This could be particularly important for a new employee, contractor, customer or visitor who may not know the layout of the building as well as those who work there every day.
Even if everyone who works there knows that the first aid kit or defibrillator has been moved, you can’t assume that everyone entering the premises will have that same knowledge.
A change of layout can change everything
Think about what happens during an office refurbishment. Walls might be removed or added, departments can move around, and previously familiar routes can disappear. Perhaps the first aid kit was next to reception, but reception has now moved to the other side of the building. Or maybe the defibrillator used to be mounted in a corridor that has since been redesigned.
The equipment itself might still be perfectly suitable, but if nobody can quickly find it, its value in an emergency is reduced. As we mentioned above, this is particularly important when it comes to equipment such as defibrillators, where quick access can make a real difference.
The same applies to smaller changes. Moving a cupboard, or moving it from one corner of the office to another, might seem insignificant, but it can make an existing sign difficult to see or leave it pointing people in the wrong direction. Whatever changes you make to your workplace, it’s important to check that your first aid signage still reflects the new layout.
Make signage part of the change
The easiest way to avoid mistakes being made is to include a review of your first aid signage whenever you make changes to your office. If you’re moving equipment, move the relevant signage at the same time. If you’re changing the layout, take a few minutes to walk around the new space and check that all signs are still visible, accurate and pointing people in the right direction.
It’s also worth looking at your workplace from the perspective of someone who doesn’t know it well. Could a new employee, contractor, or visitor find the first aid kit or defibrillator without having to ask for directions? If the answer is no, it could be time to rethink where your signage is positioned.
When it comes to first aid, being able to find the right equipment quickly shouldn’t depend on knowing where the old office, reception desk, or storage cupboard used to be. If the layout changes, make sure your signage changes with it.
Don’t forget to review your signage regularly
Finally, even if you haven’t made big changes to your office, still ensure you are regularly reviewing your signage. Over time, signs can become damaged, faded or blocked by furniture and equipment, meaning they may no longer be as clear or visible as they once were.
It’s also a good opportunity to check that your first aid kits, defibrillators and other first aid equipment work correctly and are in good condition – some have a lifespan before you need to replace them. Regular checks don’t have to take long, but they can give you peace of mind that your workplace is prepared should someone need first aid. After all, it’s much better to spot a sign that needs moving or replacing during a routine check than when someone is already trying to find the equipment in an emergency.
Will you be making any changes to your first aid signage? What changes did you have to make that you didn’t think you would need to make? Let us know in the comment box below. We look forward to hearing from you.