One of the major concerns of any company is the question of how to increase the work efficiency of its employees. Keeping your finger on the pulse when it comes to the performance of your teams and establishing proper ways to improve effectiveness at work is hardly possible without having regular one-to-one meetings.
Work efficiency – definition
For employees, work efficiency can be understood as the maximum number of tasks a person is able to complete with the minimum amount of resources such as time, effort, or materials.
An efficient employee has a specific approach to work – including a strategy for prioritizing tasks, reducing distractions, and small yet regular breaks. Furthermore, efficient work includes proper project planning with a logical division of the total amount of work into smaller chunks.
How to increase work efficiency?
Managers can utilize frequent one-to-one meetings with employees to improve efficiency at work and boost the productivity of both an individual team member and the entire team.
Regular meetings in a friendly, caring atmosphere can help managers keep track of the changes affecting the performance of team members and understand the underlying factors by motivating the staff to share their thoughts on how to increase work efficiency. Quiet and private rooms or acoustic booths such as hushMeet by Hushoffice are perfect places to hold such sessions.
Strategy for effective work
To achieve a higher level of efficiency at work, it is necessary to use a time management system for task planning and setting realistic deadlines. Commitment to deadlines is crucial, yet, the urge to reach perfection, which is time-consuming and unnecessary for many tasks, should be controlled.
Establishing a work routine based on peak productivity hours is especially helpful for remote employees. However, those working in the office can still readjust their daily plan dedicating their time when they feel most energized to the most demanding projects.
What affects the efficiency of work?
Work efficiency does not depend exclusively on the employee’s wellbeing and work patterns. Even the most engaged and passionate team members wonder how to improve their performance if the overall workflow is poorly organized in the first place.
Setting unclear goals and expectations as well as unrealistic timeframes, a lack of necessary information or resources, inadequate work delegation, and frequent distractions in the form of calls and meetings are only some of managers’ mistakes decreasing employees’ work efficiency.
That is why one-to-one meetings should encourage employees to speak openly about the difficulties they experience caused by the work organization they cannot control.